Overview of role

Duties, Responsibilities & Person Specification

• To handle day-to-day correspondence and administrative matters from designated Account Manager relating to the assigned portfolio (“Portfolio”) of companies and partnerships, including originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To maintain internal databases and systems including ViewPoint
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
• To liaise with cross functional teams (finance, reporting services, compliance, etc) to meet clients' statutory requirement
• To review all invoices in relation to the Portfolio and liaise with the Finance team, Assistant Vice President of Corporate Services and Account Manager regarding payment of the same
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the Account Manager, Assistant Vice President of Corporate Services and cross functional teams as appropriate
• Such other tasks as Assistant Vice President of Corporate Services, Senior Management or the Director of Corporate Services and Account Manager may request from time to time

Education, Skills & Experience

• The individual must hold an undergraduate degree
• A minimum of 3 years' experience in company secretarial position gained from a reputable professional services firm or law firm preferably in handling Cayman Islands and BVI registered office matters. Candidates with onshore experience will be considered
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
• Knowledge in Viewpoint is an advantage
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
• The ability to operate with strictest of confidentiality
• Reliability essential
• Fast paced approach
• Ability to work in a team
• Demonstrated ability to build strong relationships and collaborate effectively with cross-border teams across multiple time zones.
• Ability to meet strict deadlines and operate on their own initiative

• Ability and willingness to occasionally work outside normal working hours/days when requested.