Senior Administrative Officer (6th Form Ctr) - International School (Hung Hom)

Exciting opportunities at NORD ANGLIA INTERNATIONAL SCHOOL, HONG KONG: We are expanding our Secondary in opening a state-of-the-art Sixth Form Centre (August 2026) offering IBDP, A-Levels, and BTEC programmes.
Nord Anglia International School, Hong Kong is looking for a Senior Administrative Officer (6th Form Centre) with A Level & IB Examination Duties. Reporting to the Administrative Manager, the candidate will be responsible for providing a comprehensive administrative support to ensure smooth daily operations of the school, while also taking a key role in supporting all aspects of A Level and IB (DP/CP) examinations. This position requires strong organisational skills, attention to detail, excellent communication, and the ability to work in a fast‑paced academic environment with high levels of confidentiality and accuracy.

Responsibilities:
General Administrative Duties
§ Provide day-to-day administrative support to school leadership, teachers, students, and parents.
§ Manage reception duties, handle enquiries, and maintain professional communication channels.
§ Assist in coordinating school events, meetings, and parent-teacher conferences.
§ Maintain accurate records, filing systems, and databases.
§ Prepare documents, letters, reports, and presentations as required.
§ Assist with procurement of office supplies and maintain inventory.
§ Support onboarding processes for new staff and students.
§ Liaise with external vendors, service providers, and partners as needed.
Examination Administration (A Level & IB)
Registration and Documentation
§ Under the direction of the school Examinations Officer, coordinate student registration for A Level and IB examinations in compliance with awarding bodies’ regulations.
§ Maintain accurate student data and ensure timely submission of candidate entries.
§ Prepare and distribute examination timetables, candidate handbooks, and guidelines.
Examination Logistics
§ Organise and supervise the setup of examination venues, seating plans, and required materials.
§ Under the guidance of the Examinations Officer, recruit and schedule invigilators; provide training where needed.
§ Ensure secure storage, handling, and distribution of examination papers and materials.
§ Manage arrangements for access arrangements / special accommodations in line with IB and Cambridge/other boards’ requirements.
During Examinations
§ Oversee the smooth running of all examinations, ensuring compliance with A Level and IB protocols.
§ Act as the first point of contact for exam-day issues or irregularities.
§ Record incidents, prepare exam reports, and ensure accurate completion of attendance registers.
Post-Examination
§ Coordinate the secure packaging and dispatch of completed scripts to examination boards.
§ Support internal moderation and upload coursework/IA submissions to relevant portals.
§ Update internal records and support the release of results and certificates.
§ Communicate results and relevant information to students, parents, and teaching staff.
Student & Parent Support
§ Provide guidance to students on examination procedures, deadlines, and expectations.
§ Respond professionally to enquiries from students, parents, and exam boards.
§ Support pastoral and academic teams with data needed for advising students.
Compliance and Quality Assurance
§ Stay updated with the latest IB and A Level administrative requirements, policies, and deadlines.
§ Ensure all examination processes comply with school policies and awarding body regulations.
§ Maintain confidentiality and data protection standards at all times.

The successful candidate should have:
§ Degree/Higher Diploma or equivalent in secretarial/administrative qualifications
§ Prior experience in school administration or examination coordination (A Level/IB experience highly desirable).
§ Familiarity with IBO or Cambridge/Edexcel online systems is an advantage.
§ Minimum five years of administrative and secretarial work experiences; those with less years of experiences would also be considered
§ Working Hours & Additional Requirements (Flexibility to work extended hours during peak examination periods; Occasionally weekend and holiday work may be required depending on examination schedules.
§ Experience in Education Institutions is an advantage
§ Proficiency in both written and spoken English, Cantonese and/or Mandarin would be an advantage.
§ Strong proficiency with Microsoft Office (Excel, Word, Powerpoint, Outlook) for producing reports and presentations
§ Good cross-cultural, interpersonal & communication skills and an affinity for interacting with diverse nationalities and cultures
§ Ability to work independently
§ Excellent analytical skills – with the passion and drive to demonstrate and quantify success.
§ Results orientated with the ability to consistently map efforts against identified KPIs.
§ Excellent time management skills and flexibility in dealing with multi-functional tasks.
§ High level of personal integrity
§ Conscientious and able to focus on completing work to a consistently high standard
§ Adapt to work in a fast pace ever changing environment
§ Ability to work under pressure and remain calm
§ Continually strive for improvement
§ You’d like to work in a purpose-led sector.

The Successful Candidate will possess:
About Us
Nord Anglia Education is the world’s leading international schools organisation. Our 80+ international schools are located in the Americas, Europe, China, Southeast Asia and the Middle East. Together, they educate more than 90,000 students from kindergarten through to the end of secondary education. We are driven by one unifying philosophy: we are ambitious for our students, our people and our family of schools.
Our exclusive collaborations with prestigious institutions such as UNICEF, Massachusetts Institute of Technology (MIT), IMG Academy and the world-leading performing arts school Juilliard mean we’re at the forefront of educational thinking, while creating life-changing experiences for students.
By joining Nord Anglia Education you will become part ofa committed and innovative team. As a member of the world’s leading premium schools group you will be joining an active network of like-minded people across the world.
We encourage individuals to join us with our “Create your Future” mindset – we will provide you with a range of experiences and opportunities to enhance your skillset and you will be given the autonomy to grow your career.
EMPLOYMENT START DATE: AUG, 2026
Selection Process
Interviews will be conducted by video conference, telephone or face-to-face in person in Hong Kong.
To Apply
Please apply by sending in your application together with your resume stating your current & expected salary along with notice period.
Senior Administrative Officer (6th Form Centre) (With A Level & IB Examination Duties) Job Details | Nord Anglia Education
https://careers.nordangliaeducation.com/job/Kowloon-Senior-Administrative-Officer-%286th-Form-Centre%29-%28With-A-Level-&-IB-Examination-Duties%29/1393929233/
Hong Kong - Nord Anglia Education Jobs
https://careers.nordangliaeducation.com/search/?createNewAlert=false&q=&locationsearch=Hong+Kong&optionsFacetsDD_customfield3=&optionsFacetsDD_facility=&optionsFacetsDD_city=
Consent to reach out for professional reference is needed at times when shortlisted for interview and as part of the recruitment process.
Compliance with visa requirements for working in Hong Kong.
At Nord Anglia Education, we are an equal opportunities employer dedicated to creating a diverse and inclusive workforce. In our schools and offices around the world, we treat all colleagues fairly based on their skills and qualifications, without discrimination.
We value individuals from all backgrounds, including those with different abilities and neurodivergent conditions, as well as those who identify with protected characteristics.
Nord Anglia Education is committed to ensuring the highest possible safeguarding standards in our schools and we expect every employee to share this commitment.
Only shortlisted candidate will be contacted.

Full-time