Office Clerk Job Description

What is an Office Clerk?

An Office Clerk is responsible for a variety of clerical and administrative duties in a company including preparing documents, scheduling meetings, and updating company records. Office clerks perform various duties including a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Office clerks may work in a variety of settings in varying industries in an office environment.

A high school diploma or equivalent along with one-year experience in an office environment is required for office clerk positions. Successful office clerks possess excellent communication and organizational skills.

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Office Clerk Job Description Template

Job Overview

Come work at Example Co., a leading firm in our industry in the metro area. We're pleased to have a 4.0 Glassdoor rating. We are looking to hire an experienced Office Clerk to help us keep growing. If you're hard-working and dedicated, Example Co. is an ideal place to get ahead. Apply today!

Responsibilities for Office Clerk

  • Maintain files and records so they remain updated and easily accessible
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing and spreadsheet creation
  • Make travel arrangements for office personnel
  • Undertake basic bookkeeping tasks and issue invoices, checks etc
  • Complete work schedules, manage calendars and arrange appointments
  • Process and prepare documents, such as business or government forms and expense reports

Qualifications for Office Clerk

  • 2+ years' experience in a clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • Proficiency with MS Office
  • Strong knowledge of office procedures and basic accounting processes
  • Outstanding communication and organizational skills
  • Customer-service oriented
  • Fast typist with excellent multitasking abilities
  • Able to lift 20 pounds

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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