Office Clerk Job Description

What is an Office Clerk?

An Office Clerk is responsible for a variety of clerical and administrative duties in a company including preparing documents, scheduling meetings, and updating company records. Office clerks perform various duties including a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Office clerks may work in a variety of settings in varying industries in an office environment.

A high school diploma or equivalent along with one-year experience in an office environment is required for office clerk positions. Successful office clerks possess excellent communication and organizational skills.

Office Clerk Job Description Template

Job Overview

Come work at Example Co., a leading firm in our industry in the metro area. We're pleased to have a 4.0 Glassdoor rating. We are looking to hire an experienced Office Clerk to help us keep growing. If you're hard-working and dedicated, Example Co. is an ideal place to get ahead. Apply today!

Responsibilities for Office Clerk

  • Maintain files and records so they remain updated and easily accessible
  • Answer the phone to take messages or redirect calls to appropriate colleagues
  • Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
  • Utilize office appliances such as photocopier, printers etc. and computers for word processing and spreadsheet creation
  • Make travel arrangements for office personnel
  • Undertake basic bookkeeping tasks and issue invoices, checks etc
  • Complete work schedules, manage calendars and arrange appointments
  • Process and prepare documents, such as business or government forms and expense reports

Qualifications for Office Clerk

  • 2+ years' experience in a clerical position
  • Familiarity with office procedures and basic accounting principles
  • Working knowledge of office devices and processes
  • Proficiency with MS Office
  • Strong knowledge of office procedures and basic accounting processes
  • Outstanding communication and organizational skills
  • Customer-service oriented
  • Fast typist with excellent multitasking abilities
  • Able to lift 20 pounds

Ready to Hire an Office Clerk?

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Employers: How to Write Great Job Descriptions

  • Be sure to mention requisite years of experience and educational requirements
  • Tell job seekers what's unique about your company and job
  • Ideal length is a few paragraphs or about 200 words
  • Make sure to use appropriate paragraph breaks and bullet points so it’s easy on the eyes
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