Administrative Officer Job Description

What is an Administrative Officer?

Administrative officers are responsible for day-to-day task management in within an organization. This role requires multitasking across a range of responsibilities, including scheduling, handling payroll and accounting activities, receiving and forwarding communications, and taking care of more general clerical duties. Administrative officers may also be responsible for event planning and organization, as well as serving as a greeter for incoming clients.

Administrative officers need to possess a high school diploma or equivalent (such as a G.E.D.) at a minimum. An Associate's degree in office administration may be preferred for higher-level positions. Administrative officers must be highly organized and self-motivated. The role also requires individuals who possess strong communication skills.

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Administrative Officer Job Description Template

Job Overview

Here at XYZ Inc., we are the leading company in our industry in the Capital City area. We're pleased to have a 3.8 Glassdoor rating from our employees. We are hiring an experienced Administrative Officer to help us keep growing. If you're dedicated and ambitious, XYZ Inc. is an excellent place to grow your career. Don't hesitate to apply.

Responsibilities for Administrative Officer

  • Organizing and managing schedules and calendars for staff, managers, and senior-level officers
  • Receiving and processing communication channels, including email, phone, and physical mail
  • Assisting human resources department with payroll and personnel databases
  • Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
  • Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
  • Creating reports and memos for managers and senior-level officers as needed
  • Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
  • Attend meetings and record notes and messages for managers and senior-level officers

Qualifications for Administrative Officer

  • An Associate's degree in a related field, such as office administration, may be preferred
  • Working knowledge of necessary productivity tools, including Microsoft Office Suite
  • 0-1 years of experience for entry level positions
  • Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
  • Prior experience using spreadsheet software, including Excel
  • Proven experience being able to handle multiple tasks at the same time
  • Notable organizational skills and the ability to provide organization and structure that others can follow
  • Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
  • Comfortable working independently when needed, or as part of a team

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