What does an Executive Office Administrator do?

Office administrators perform various clerical tasks to help an organization's operations run efficiently. They may primarily provide administrative support to staff, organize files, arrange travel for executives, and perform bookkeeping and process payroll. They also oversee administrative functions and supervise other administrative staff members. They greet clients, answer phones, and reply to client inquiries and email.

Office administrators operate and maintain office equipment including copy and fax machines and computers, conduct research, and compile reports for supervisors and other employees. They scheduled meetings and events and organize the necessary materials for them. They also assist the human resources department with hiring and onboarding new employees. Office administrators maintain an inventory of office equipment and supplies and create and modify documents like invoices, contracts, reports, memos, and letters. Office administrators need a minimum associate's degree in business or business administration.

What responsibilities are common for Executive Office Administrator jobs?
  • Type various notes, letters, memos and reports, as needed.
  • Perform general clerical duties such as answering the phone and filing.
  • Provide training on all aspects of client office procedures.
  • Plan, organize, develop agendas, and facilitate meetings.
  • Manage work schedule efficiently, completing tasks and assignments on time.
  • Provide accurate information and timely updates to clients.
  • Assist with answering phones and general office administration functions.
  • Manage and coordinate high value, cross-functional initiatives and projects.
  • Interface well with, and develop a rapport and positive relationship with clients and colleagues.
  • Accurately determine the nature of the request and refer callers to appropriate staff.
  • Model appropriate behavior as exemplified in company vision and values.
  • Answer telephones, route callers, take messages and provide routine information to callers.
  • Establish and maintain files and records on an ongoing basis.
  • Receive visitors and phone calls in a courteous manner.
  • Work with leadership team to ensure follow-up on deliverables and escalates key issues that are stalled.
  • Lead project intake and assesses change management resources required.
What are the typical qualifications for Executive Office Administrator jobs?
  • Associate's or Bachelor's Degree in computer systems, business administration or information technology.
  • Experience with spreadsheets and expense reporting.
  • Will pay attention to detail and strive for continuous improvement.
  • Demonstrated strong work ethic and positive attitude.
  • Comfortable leading and solving a variety of problems.
  • Experience with onboarding and computing.
  • A professional and critical thinker with sound time management and prioritization skills.
  • Experience with travel arrangements and answering phones.
EducationBachelor's Degree
Work/Life Balance
3.5 ★
Salary Range--
Career Opportunity
3.2 ★
Avg. Experience2-4 years

Executive Office Administrator Salaries near Hong Kong

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Executive Office Administrator Career Path

Learn how to become an Executive Office Administrator, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.

Adjunct Office Administrator
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Executive Office Administrator
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Executive Office Administrator

Years of Experience Distribution

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5 - 7
Not including years spent in education and/or training

Executive Office Administrator Insights

Read what Executive Office Administrator professionals have to say about their job experiences and view top companies for this career.
Markerstudy GroupMarkerstudy Group
Office Administration Assistant
21 Sept 2021

“Really good career progression opportunities and always felt my thoughts and opinions were respected even though I was very junior”

Visit Salt LakeVisit Salt Lake
Office Administrator
23 Jul 2021

“VSL is one of the best places to work because you will have wusch a great and friendly team.”

Alter TradingAlter Trading
Non Ferrous Office Administrator
13 Aug 2023

“My manager was the best manager I ever had and always was very understanding and nice.”

Administration Assistant
27 Jul 2021

“there weren't many pros i can think of really only cheap tomatoes and close to home not much else”

Phillips Home ImprovementsPhillips Home Improvements
Corporate Office Staff
19 Sept 2022

“By far one of the best cultures I’ve ever been a part of and superb leadership!”

Vanguard College PrepVanguard College Prep
Office Administrator
12 Jan 2022

“Our job is not an easy nor a simple one but the pay we get is really low.”

Chalet Landscape and NurseryChalet Landscape and Nursery
Office Administration
20 Jul 2022

“Pay is fair and I got a pretty good raise this year to keep up with cost of living.”

Singapore Children's SocietySingapore Children's Society
Corporate Office Staff
19 Apr 2023

“Job security: Most of us feel secure in our positions and don't have concerns about job stability.”

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Executive Office Administrator Interviews

Frequently asked questions about the role and responsibilities of office administrators

The typical day of an office administrator includes coordinating office duties and operations. They're often in charge of ensuring that the staff maintains performance and follows compliance laws. Tasks may include bookkeeping, scheduling, training, or managing the inventory and reporting practices or regulations of the office.

Yes, administrators with good teamwork and organizational skills are always in demand, making this a good career to pursue. Businesses rely on the skills of the office administrator to coordinate the many departments and processes that make up the office.

Working as an office administrator may be overwhelming at times, especially if they have a lot of time-sensitive requests. One of the challenges of being an office administrator is that they're often responsible for providing assistance to multiple team members at one time, which can feel busy at times.

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