What does an Administrative Assistant do?

Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. If you are highly motivated and organized then this might just be the job for you. Day-to-day life as an administrative assistant includes coordinating various calendars, taking phone calls and messages, sending emails, prepping for large meetings and presentations, capturing notes in meetings, and many other related tasks.

Administrative assistants are typically outgoing and friendly people who work well with many leadership personality types. Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need. People that are successful in this role will usually progress into assisting higher level leaders (sometimes becoming an Executive Assistant), managing other administrative assistants, or working as an office manager.

What responsibilities are common for Administrative Assistant jobs?
  • Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
  • Organize and maintain files and databases in a confidential manner
  • Manage communication including emails and phone calls
  • Screen phone calls, redirect calls, and take messages
  • Schedule appointments, meetings, and reservations as needed
  • Receive deliveries; sort and distribute incoming mail
  • Maintain and order office supplies
  • Receive invoices and review for accuracy
  • Coordinate staff travel arrangements including transportation and accomodations
What are the typical qualifications for Administrative Assistant jobs?
  • High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred.
  • 2-3 years of clerical, secretarial, or office experience
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
EducationBachelor's Degree
Work/Life Balance
3.6 ★
Salary Range--
Career Opportunity
3.3 ★
Avg. Experience2-4 years

Administrative Assistant Salaries

Average Base Pay

HK$15,000 /month
Same as national average
Not including cash compensation
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HK$11K
Median: HK$15K
HK$25K
See More Insights
Glassdoor Estimated Salary

Administrative Assistant Career Path

Learn how to become an Administrative Assistant, what skills and education you need to succeed, and what level of pay to expect at each step on your career path.

L2
Administrative Assistant
HK$130,000/yr
L3
L4
L2

Average Years of Experience

0 - 1
30%
2 - 4
39%
5 - 7
5%
8+
26%
Not including years spent in education and/or training
See Career Path

Administrative Assistant Insights

Read what Administrative Assistant professionals have to say about their job experiences and view top companies for this career.
Daiya FoodsDaiya Foods
Administrative Support Coordinator
20 Jul 2021

“The office atmosphere is so uplifting and positive and I really enjoy working with everyone here!”

Green Key ResourcesGreen Key Resources
Administrative
22 Jan 2020

“She is amazing at how fast she responds to calls/emails and is great to work with.”

Manchester Metropolitan UniversityManchester Metropolitan University
Assessment Administrator
8 Jan 2021

“I felt very welcomed from my first day and the people I work with are really nice and accommodating.”

University of UtahUniversity of Utah
Administrative Officer
17 Jan 2020

“You can luck out and have a great supervisor but in my experience it was rare.”

SecurlySecurly
General Administration
28 Dec 2021

“I've experienced nothing but solid and easy communication with everyone I have worked with here.”

Health Promotion BoardHealth Promotion Board
Administrative & Ops
2 Sept 2020

“How good your day is really depends on the supervisor as well as your fellow swabbers and swab assistant.”

University of NewcastleUniversity of Newcastle
Clerical Assistant
16 Jun 2021

“The campus is centrally located and beautiful and the employer committed to offering career development opportunities.”

Pine Cone TherapiesPine Cone Therapies
Administrative
3 Aug 2021

“No reason to work Bobbye Records she is manipulative person and is selfish and greedy.”

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Administrative Assistant Interviews

Frequently asked questions about the role and responsibilities of administrative assistants

Administrative assistants perform a variety of clerical tasks that may include bookkeeping, filing, and invoicing. They may also complete research projects and prepare reports, record the minutes during meetings, make travel arrangements for senior staff members, and handle scheduling.

Yes, administrative assistant is a great entry-level job that's often accessible without a college degree. In other words, it's relatively easy to become an administrative assistant. This makes it a great start to your career. Training is usually short-term and takes place on the job so you can get started quickly. This is an office position that doesn't require manual labor.

In some environments, working as an administrative assistant may become overwhelming if you don't have clear systems in place to handle the myriad responsibilities that can fall on your shoulders. Administrative assistants must have good time management and organization skills to keep their jobs running smoothly.

Related Careers

Administrator
HK$240,000
No skills overlap
Office Administrator
HK$300,000
50% skills overlap
Administrative Manager
HK$400,000
Office Manager
HK$346,000

Administrative Assistant jobs